How to share a printer in Windows 10

How to share a printer in Windows 10

It can be very helpful to know how to share a printer in Windows 10. Without printer sharing, multiple people who want to print from the same device would have to connect their own computers. We’ll show you a much easier way in this guide.

By sharing a printer over a network, you only need to connect one PC or laptop. Anyone on the same network can use the printer without having to set it up on their own computer as long as it stays connected.

Again, you need to fully set up your printer and connect it to at least one computer before you can share it. This is also the computer you will use to share.

Below, we’ve broken the process down into easy steps. Windows 10 has printer sharing built in, so you don’t need any special software or even anything complicated. Before you start, make sure your printer is turned on and connected.

How to share a printer in Windows 10

1. Open the “Start” menu and type “Printers & Scanners” into it. When the Printers & scanners settings page is highlighted, press the Enter key to open it.

How to share a printer in Windows 10 step 1: Open Printers & scanners in Windows 10 settings

2. Click the printer you want to share, and then click “Manage.”

How to share a printer in Windows 10 step 2: Click the printer you want to share, then click “Manage”

3. Click on “Printer properties.”

How to share a printer in Windows 10 step 3: Click Printer properties

4. Click the “Sharing” tab and then check the “Share this printer” box.

How to share a printer in Windows 10 step 4: Click the “Sharing” tab, then check the “Share this printer” box

5. You can change the printer’s name, which other people on the network will see when they are looking for a printer to use.

In either case, make sure that the box next to “Render print jobs on client computers” is still checked, and then click “OK.”

How to share a printer in Windows 10 step 5: Rename printer if desired, then click "OK"

That’s everything you need to do to share the printer. Other users who want to use the shared printer can now use the “Add a printer or scanner” tool in the Printers & scanners section of the Settings app in Windows 10 to connect to it.

 

How to connect to a network printer

Canon printer

Below are the steps required to connect to a working printer on a network, and use it to print.

Connect network printer in Windows 10

  1. Turn on your printer and make sure it is connected to the network.
  1. Start the Control Panel.
  2. Depending on how you have the Control Panel set up, click the Devices and Printers icon or the View devices and printers link.
  3. Click the Add a printer link in the menu bar at the top of the Devices and Printers window.
  4. Make sure that your printer is connected to the network, and then turn it on.

Add printer in Windows 10

  1. Let Windows scan for the printer. If detected, select the printer and click Next. If the printer is not listed, click The printer that I want isn’t listed and skip to add the printer by name or TCP/IP address.

If you know the printer’s name, choose Select a shared printer by name and enter the path to the printer. For example, with a network named hope and a printer named hp, the network path would be: \\hope\hp.

Add printer in Windows 10 by name or IP address

Choose Add a printer using a TCP/IP address or hostname if you don’t know the printer’s path but do know its IP address.

Click Next.

  1. During the installation, if Windows asks where the drivers are, point to where they are. If you don’t have drivers, you can find links to all printer drivers in our printer drivers section.

Connect network printer in Windows 8

  1. Make sure your printer is connected to the network and then turn it on.

     

  2. Start the Control Panel.

     

  3. Hardware and Sound will come up.

     

  4. Double-click the icon that looks like a printer.

     

  5. Select

     

  6. Click Next after adding a network, wireless, or Bluetooth printer.

     

  7. Windows should try to find the printer. If the printer is found, choose it and click Next.

     

  8. If the printer you want isn’t listed, click “The printer I want isn’t listed” and move on to “Add the printer by name or TCP/IP address.”

If you know the printer’s name, choose Select a shared printer by name and type in the path to the printer. For instance, if a network is called hope  and a printer is called  hp, the network path would be:\\hope\hp

Add printer in Windows 8 by name or IP address

Choose Add a printer using a TCP/IP address or hostname if you don’t know the printer’s path but do know its IP address.

Click Next.

  1. During the installation, if Windows asks where your printer drivers are, point it to where they are. If you don’t have drivers, you can find links to all printer drivers in our printer drivers section.

Connect network printer in Windows Vista and 7

Make sure your printer is connected to the network and then turn it on.

 

  1. Start the Control Panel.

     

  2. Hardware and Sound will come up.

     

  3. Double-click the icon that looks like a printer.

     

  4. Select

     

  5. Click Next after adding a network, wireless, or Bluetooth printer.

     

  6. Windows should try to find the printer. If the printer is found, choose it and click Next.

     

  7. If the printer you want isn’t listed, click “The printer I want isn’t listed” and move on to “Add the printer by name or TCP/IP address.”

If you know the printer’s name, choose Select a shared printer by name and type in the path to the printer. For instance, if a network is called “hope” and a printer is called “hp,” the network path would be: “hopehp.”

Add printer in Windows 7 by name or IP address

Choose Add a printer using a TCP/IP address or hostname if you don’t know the printer’s path but do know its IP address.

Click Next.

  1. During the installation, if Windows asks where your printer drivers are, point it to where they are. If you don’t have drivers, you can find links to all printer drivers in our printer drivers section.

Connect network printer in Windows 2000 and XP

 

  1. Make sure your printer is connected to the network and then turn it on.
  2. Start the Control Panel.
  3. Double-click the icon that says Printers or Printers and Fax.
  4. Double-click the icon that looks like a printer.
  5. Click the Next button in the printer wizard to get started.
  6. Choose either “A network printer” or “A printer connected to another computer” and click “Next.” The choice depends on what version of Windows you are using.
  7. Type the name of the network address of the printer. The name of the computer and the name of the printer make up the address. For instance, if a network is called “hope” and a printer is called “hp,” the network path would be: “hopehp.”
  8. If you are adding the printer to a computer with Windows XP, click the Browse icon to look through your network and find the printer. If you can’t connect to the printer or see it when you browse, make sure you have network access and that any firewalls you have installed are temporarily turned off.
  9. After typing in the network path to the printer, click Next.
  10. If the computer doesn’t already have the printer drivers, you’ll need to install them from a driver’s disc or a download from the Internet. If you don’t have the software or drivers for your printer anymore, you can find the drivers for your printer in our section for printer drivers.

Connect printer in Windows 95, 98, or ME

  1. Make sure your printer is connected to the network and then turn it on.

     

  2. Start the Control Panel.

     

  3. Double-click the Printers icon.

     

  4. Double-click the icon that looks like a printer.

     

  5. Click Next to start the wizard for adding a printer.

     

  6. Click Next after you have chosen Network Printer.

     

  7. Type in the path to the printer on the network. For instance, if a network is called “hope” and a printer is called “hp,” the network path would be: “hopehp.”

     

  8. If the computer doesn’t already have the printer drivers, you’ll need to install them from a driver’s disc or a download from the Internet. If you don’t have the software or drivers for your printer anymore, you can find the drivers for your printer in our section for printer drivers.

Connect printer in macOS

  1. Click the Apple icon in the menu bar to open the Apple menu.
  2. Click System Preferences in the Apple menu.

System Preferences selector in macOS.

  1. Click the shortcut icon for Printers & Scanners.

Printers and Scanners

  1. Click the plus sign at the bottom left of the window.

Add printer button

  1. In the next window, click the IP tab (A), type in your printer’s IP address (B), and then click the Add button (C).

IP configuration

  1. Once you’ve added the printer, you’ll be able to see it in the Printers & Scanners window.

Printer list

How to Find the IP Address of Your Printer ?

You’ll need to know your printer’s IP address if you want to fix technical problems with it. You can also connect your printer to your Wi-Fi network and make a private connection with it if you know its IP address. Depending on the type of printer and computer you have, here are the different ways to find your printer’s IP address:

Print a Network Configuration Page

  • Open your printer’s Control Panel.
  • Click on Settings.
  • Click Setup Wireless.
  • Print a page called “Network Configuration.” It will have the IP address of your printer on it.

THE EXPERTS SAY:

The best way to find your printer’s IP address is to print a network configuration page. If our instructions don’t work for your printer, we suggest looking up the make and model of your printer to find out how to print a network configuration page.

With Windows 10,

  • Open your computer’s Control Panel.
  • Open the hardware and music.
  • Open Printers and Devices.
  • Select Properties by right-clicking on Printer.
  • If three tabs come up, look in the Web Services tab for your IP address.
  • If five tabs come up, look in the Ports tab for your IP address.

With a Router

  • Make sure that you can get into your router.
  • In any web browser’s address bar, type 192.168.1.1.
  • Type in the name and password for your router.
  • Find the table or list of DHCP clients.
  • Open the DHCP Client Table or Client List.
  • When you click on your printer, its IP address will show up.

The Command Prompt is used.

  1. The Windows key is pressed.
    Enter cmd.
    Type netstat -r.
    Press Enter.
    Your printer’s IP address should be on the list of things that are connected to your computer.

On a Mac

  1. Open the system settings.
    Open the Printers and Scanners menu.
    Select your printer.
    Under Location, you should see the IP address of your printer.

1. Out of an HP Printer

Start the HP Smart app or go to hpsmart.com.
Click Printer Settings.
Click Printer Reports under Tools.
Click Network Settings.
The printer will print a page with information about how the network is set up. This page should have your IP address on it. It will be put in the IPv4 section.

2. From CUPS’s website (Mac Computers)

Open the folder for your apps.
Open Utilities.
Open Terminal.
Enter cupsctl WebInterface=yes.
Press Enter.
Open Safari.
Copy localhost:631/printers and paste it into your web browser.
Under Location, you can find the IP address of your printer.

3. Using a Chromebook

Open Settings.
Select Advanced.
Click Save the Available Printers under Printers.
Right-click on your printer in the list of Saved Printers.
Click Set Up.
Click Model.
Click Label.
Click Add.
You should now be able to see the IP address of your printer under Printer Information.

4. Printed on a Canon printer

  1. Find the Settings and Adjustments menu on your printer and click on it.
    Click on Set or Change Menu.
    Select OK.
    Open up the menu for the IP address.
    Choose to set up the interface.
    Choose TCP/IP.
    Switch to the next tab.
    Choose Settings for IPv4.
    The IP address of your Canon printer should show up in a box. The first number should be 192.186.

What You Can Do With Your Printer’s IP Address

At some point, you’ll need to figure out what’s wrong with your printer’s IT. Sorry to be the bearer of bad news, but it’ll be a bit harder than fixing a paper jam. But don’t worry, you can use the IP address of your printer to fix connection problems and add new devices to your computer.

Fix Connection Issues

Did your printer suddenly stop making copies? If you are having trouble with your connection, you can change your IP address from dynamic to static if you know how to find your printer’s IP address. This means that your printer’s IP address won’t change, so your device will always be able to find it.

How to change the IP address of your printer from a Windows PC:

  1. Open the menu for “Start.”
  2. Click Printers and Other Hardware.
  3. Choose a printer.
  4. Choose Actions for Printer.
  5. Choose to see what is being printed.
  6. Click Properties under the tab for the printer.
  7. Choose the Ports tab from the menu that pops up.
  8. Choose “Add Port.”
  9. Choose Port Standard TCP/IP.
  10. Choose New Port.
  11. Enter a new IP address and the name of a port for the device you want to change.
  12. Click Apply.

5) How to change the IP address of your printer from a Mac:

  • Find the System Preferences menu.
    Click on Printers and Scanners.
    Click Choices and Items.
    You should be able to change your printer’s IP address in the box next to “Location.”
    Click OK.

TIP: Before you change your printer’s IP address, talk to the customer service team for your printer to find out how to set up your number for your computer and network.

Connect New Devices to Your Printer

You’ll need to know your printer’s IP address in order to connect new devices to it. Here’s how to connect those new devices, depending on what kind of computer you own.

How to connect a Windows device to your printer:

  1. Click Start.
  2. Type Printers in the search bar.
  3. Select Printers and Scanners.
  4. Choose Add Printer or Scanner.
  5. Select The Printer I Want Isn’t Listed.
  6. Select Add a Printer Using TCP/IP Address.
  7. Click Next.
  8. Click TCP/IP Device.
  9. Enter your printer’s IP address.7

How to connect an Apple device to your printer:

  1. Navigate to System Preferences.
  2. Click on Printers and Scanners.
  3. Click the “+” sign to add a printer.
  4. In the new window, click on the IP icon.
  5. Enter your printer’s IP address.

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